Virtual data room feature checker
Tick what you need. The table keeps the providers that list every item and greys out the rest, with the missing pieces named.
All 18 providers shown. Tick features to filter.
| Provider | Score | Entry price | Checklist | Missing from your ticks |
|---|---|---|---|---|
 Ellty | 92 | $149 a month | 8/12 | – |
 iDeals | 90 | Quote only | 9/12 | – |
 Datasite | 89 | Quote only | 10/12 | – |
 Ansarada | 86 | Quote only | 8/12 | – |
 Intralinks | 85 | Quote only | 8/12 | – |
 Firmex | 84 | Quote only | 7/12 | – |
 Drooms | 83 | Quote only | 8/12 | – |
 SmartRoom | 81 | Quote only | 7/12 | – |
 Box | 81 | $15 per user/mo | 9/12 | – |
 Citrix ShareFile | 80 | $55 a month | 9/12 | – |
 DealRoom | 79 | Quote only | 6/12 | – |
 CapLinked | 77 | $299 a month | 7/12 | – |
 SecureDocs | 77 | $250 a month | 8/12 | – |
 ShareVault | 76 | Quote only | 6/12 | – |
 Onehub | 74 | $15 a month | 6/12 | – |
 Venue by DFIN | 72 | Quote only | 6/12 | – |
 Digify | 68 | $120 a month | 4/12 | – |
 DocSend | 65 | $45 per user/mo | 3/12 | – |
How common each feature is
How common each feature is
What each feature does
Running the deal
- Buyer Q&A 13 of 18 providers
- Routes buyer questions to the right expert, keeps answers per bidder and logs who approved what. Required for our M&A list.
- Bulk folder upload 17 of 18 providers
- Uploads whole folder trees at once and keeps the structure, which saves hours on property portfolios and large sales.
- E-signature 5 of 18 providers
- Lets parties sign NDAs or closing documents without leaving the room.
- AI features 5 of 18 providers
- Indexing, categorisation, summaries or Q&A drafting. Useful on large rooms; ask where text is processed.
Controlling documents
- Dynamic watermarking 18 of 18 providers
- Stamps each page with the viewer and time, which discourages leaks and helps trace them.
- Document rights (view, print, download) 15 of 18 providers
- Controls whether a file can be viewed only, printed or downloaded, per user group.
- Redaction 7 of 18 providers
- Hides personal or privileged passages inside the room while the original stays restricted.
- Audit trail 18 of 18 providers
- Records every view, download and permission change. Your evidence if anyone asks later.
Access and IT fit
- Two-step login 14 of 18 providers
- A second login factor for every user. Most security reviews expect it.
- Single sign-on 7 of 18 providers
- Lets your own staff sign in with corporate credentials and lose access when they leave.
- Public API 6 of 18 providers
- Connects the room to your own systems for automation, reporting or provisioning.
- Native mobile app 4 of 18 providers
- Native apps for reviewing on a phone or tablet, beyond the mobile browser.
Beyond the feature list
A checklist tells you what exists, not how well it works for your process. Two rooms can both list a Q&A module while differing a lot in how questions are routed, approved and published. Once the checker has narrowed your list, open the profiles of the two or three rooms left and ask each vendor to show the specific workflow you need in a demo or trial.
Checklist breadth carries 12% of our overall score. The rest comes from the depth of the deal toolkit, data protection, ease of adoption, cost predictability and support, which is why the room with the most ticks is not automatically first on the leaderboard.
Feature checker questions
What features should a virtual data room have?
For a diligence process: a Q&A module, granular permissions with view-only and download control, dynamic watermarks, a full audit trail, two-factor login and bulk upload. Redaction, SSO, an API and AI features matter for specific buyers.
How does the feature checker work?
Tick the features you need. Providers that list every ticked item stay on top; the rest are greyed out with the missing items named. Data comes from our shared provider facts file.
Does "not listed" mean a provider cannot do it?
Not always. It means the feature is not in our verified facts for that provider. It may sit in a higher tier, be sold as an add-on, or be on the roadmap, so ask the vendor.
Which feature is hardest to find?
On our current data it is the one marked rarest in the coverage card on this page; native redaction, mobile apps and AI features are all listed by a minority of providers.