Virtual data room provider reviews
All 18 providers we track, on one table. Sort by any criterion, then open the profile for the reasons behind each mark.
| # | Provider | Score | Toolkit | Protection | Adoption | Predictability | Breadth | Support | Entry price | Lists |
|---|---|---|---|---|---|---|---|---|---|---|
| 1 |  Ellty | 92 | 9.5 | 9.4 | 9.8 | 9.7 | 6.7 | 9.2 | $149 a month | 13 |
| 2 |  iDeals | 90 | 9.5 | 9.6 | 8.5 | 8.8 | 7.5 | 9.7 | Quote only | 12 |
| 3 |  Datasite | 89 | 9.5 | 9.6 | 7.8 | 8.3 | 8.3 | 9.3 | Quote only | 13 |
| 4 |  Ansarada | 86 | 9.4 | 9.3 | 8.0 | 8.0 | 6.7 | 9.2 | Quote only | 13 |
| 5 |  Intralinks | 85 | 9.4 | 9.6 | 7.5 | 7.8 | 6.7 | 9.3 | Quote only | 12 |
| 6 |  Firmex | 84 | 8.3 | 9.0 | 9.0 | 8.5 | 5.8 | 9.2 | Quote only | 12 |
| 7 |  Drooms | 83 | 8.8 | 9.2 | 7.8 | 7.6 | 6.7 | 8.9 | Quote only | 12 |
| 8 |  SmartRoom | 81 | 8.9 | 9.3 | 7.3 | 7.5 | 5.8 | 8.8 | Quote only | 9 |
| 9 |  Box | 81 | 8.0 | 9.0 | 8.5 | 7.5 | 7.5 | 7.5 | $15 per user/mo | 12 |
| 10 |  Citrix ShareFile | 80 | 7.6 | 8.8 | 8.8 | 7.4 | 7.5 | 7.6 | $55 a month | 8 |
| 11 |  DealRoom | 79 | 8.8 | 8.7 | 7.6 | 7.8 | 5.0 | 8.4 | Quote only | 3 |
| 12 |  CapLinked | 77 | 8.3 | 8.2 | 7.6 | 7.6 | 5.8 | 7.5 | $299 a month | 1 |
| 13 |  SecureDocs | 77 | 7.0 | 7.8 | 8.7 | 7.8 | 6.7 | 8.3 | $250 a month | 2 |
| 14 |  ShareVault | 76 | 8.3 | 9.0 | 6.8 | 7.0 | 5.0 | 8.5 | Quote only | 1 |
| 15 |  Onehub | 74 | 7.0 | 7.4 | 8.8 | 8.5 | 5.0 | 7.3 | $15 a month | 2 |
| 16 |  Venue by DFIN | 72 | 8.0 | 8.5 | 6.0 | 6.5 | 5.0 | 8.0 | Quote only | 0 |
| 17 |  Digify | 68 | 6.6 | 7.4 | 8.2 | 7.6 | 3.3 | 6.6 | $120 a month | 0 |
| 18 |  DocSend | 65 | 6.0 | 6.8 | 9.0 | 7.0 | 2.5 | 6.5 | $45 per user/mo | 0 |
Orange figures mark the highest mark in each criterion column; the dot marks the top overall score. Column short names: Toolkit = Diligence toolkit, Protection = Data protection, Adoption = Ease of adoption, Predictability = Cost predictability, Breadth = Checklist breadth, Support = Deal support. Lists = number of our 13 top lists the provider makes. Prices in USD, indicative.
How to use the table
The overall score is a compromise between six things a buyer cares about, weighted the way an average deal team would weight them. Your deal is not average. If your security team has a checklist, sort by the protection column; if outside reviewers will be first-time users, sort by adoption; if the finance director wants a number before any call, sort by entry price and look at who publishes one.
Scores close together are not meaningfully different. Between two providers a few points apart, the profile text and the feature checklist will tell you more than the number. Where the gap is ten points or more, the lower-ranked room usually lacks something a full diligence process needs, such as a Q&A module or redaction.
Where the 18 providers land
Security attestations across the field
Both attestations listed.
No ISO 27001 in our facts.
Relevant for health data.
Named in certifications.
All profiles
ElltyNo. 1 · Top tier 92 Complete diligence room with AI built in, a modern interface and a $149 monthly price printed openly. $149 a month · 14-day free trial · 13 lists iDealsNo. 2 · Top tier 90 Established UK-headquartered M&A room with deep security credentials and the best support marks we give. Quote only · Free trial offered · 12 lists DatasiteNo. 3 · Excellent 89 The investment-banking standard: the widest feature checklist we track, analytics and AI, priced by quote. Quote only · Demo on request · 13 lists AnsaradaNo. 4 · Excellent 86 Australian deal room built around readiness and governance, with AI tools and ISO 27001. Quote only · Free trial offered · 13 lists IntralinksNo. 5 · Excellent 85 Veteran enterprise room for regulated, security-heavy deals, with ISO 27001 and redaction. Quote only · Demo on request · 12 lists FirmexNo. 6 · Strong 84 Dependable mid-market room from Canada, easy for outside reviewers and strong on support. Quote only · Free trial offered · 12 lists DroomsNo. 7 · Strong 83 German room with deep real-estate roots, AI tools and an on-premises option for European deals. Quote only · Demo on request · 12 lists SmartRoomNo. 8 · Strong 81 Security-minded M&A room known for granular permissions and a disciplined Q&A workflow. Quote only · Demo on request · 9 lists BoxNo. 9 · Strong 81 Enterprise content cloud with strong compliance and integrations, but no deal Q&A or redaction. $15 per user/mo · Free trial offered · 12 lists Citrix ShareFileNo. 10 · Strong 80 Client file sharing with built-in e-signature and HIPAA, popular with professional services firms. $55 a month · Free trial offered · 8 lists DealRoomNo. 11 · Solid 79 Data room plus deal project management, aimed at corporate development teams running many deals. Quote only · Free trial offered · 3 lists CapLinkedNo. 12 · Solid 77 Published-price M&A room with a public API, aimed at smaller deals and asset sales. $299 a month · Free trial offered · 1 list SecureDocsNo. 13 · Solid 77 Flat-rate room with a simple interface and built-in e-signature, popular for startup and SMB deals. $250 a month · Free trial offered · 2 lists ShareVaultNo. 14 · Solid 76 Room built for life-sciences licensing and IP sharing, with ISO 27001 and tight document control. Quote only · Free trial offered · 1 list OnehubNo. 15 · Mixed 74 Low-cost client portal and file sharing, easy to use but missing most deal controls. $15 a month · Free trial offered · 2 lists Venue by DFINNo. 16 · Mixed 72 DFIN's room for capital markets, IPOs and compliance-heavy transactions, priced by quote. Quote only · Demo on request · 0 lists DigifyNo. 17 · Narrow fit 68 Singapore-based document tracking and rights management tool, affordable but light on deal features. $120 a month · Free trial offered · 0 lists DocSendNo. 18 · Narrow fit 65 Pitch deck sharing with page-level analytics for fundraising, not a full diligence room. $45 per user/mo · Free trial offered · 0 lists Questions about the leaderboard
How is the leaderboard different from the top 10 lists?
The leaderboard ranks all 18 providers we track on the overall model. Each top 10 list re-weights the same criteria for one buyer and shows only the ten best for that need, so a provider can sit lower here and still lead a narrower list.
What does a score out of 100 mean?
It is the weighted sum of six criterion marks out of 10, multiplied by ten: Diligence toolkit 26%, Data protection 21%, Ease of adoption 17%, Cost predictability 15%, Checklist breadth 12% and Deal support 9%. It is an editorial score, not a user rating.
Why are some providers on the leaderboard but on no list?
A provider can fall outside every top 10 when other rooms score higher on the criteria each list weights most. Its profile explains which criteria hold it back and where it can still be a sensible choice.
How do I sort the leaderboard?
Click any column heading in the table to sort by that criterion, price or list count. Click it again to reverse the order.